This document outlines our approach to compliance with the General Data Protection Regulation (GDPR) and all other relevant data-protection legislation. It also sets forth your privacy rights. Please take a moment to familiarise yourself with our privacy practices.
Who we are and how to contact us
Data protection officer
Information we collect and how we use it
We collect and use your personal information for a variety of reasons including: If you subscribe, to correspond with you or for legal reasons.
To create an account with us
To become a subscriber to China Spotlight Newsletter, you need to submit your email.
To receive marketing communications
We may periodically send promotional emails about features, events, exclusive offers and competitions to the email address you have provided – we will only do so with your consent. We have an interest in making sure our marketing is relevant for you, so we may process your information to send you marketing communications tailored to your interests. You may at any time choose not to receive marketing communications from us by following the unsubscribe instructions included at the end of each email communication.
To participate in a survey or poll
We conduct surveys and polls that we use to produce original research from our readers. Your participation is entirely voluntary. You may consent to China Spotlight contacting you at the email address provided to participate in this research. We do not track individuals but look at the information in the aggregate. Any opinion you express, therefore, is anonymous.
From time to time, upon completing a survey or poll, we may ask for your email address for competition, promotional or gifting purposes. Participation is entirely voluntary and this information is processed and stored separately from the information you provide us for the survey or poll. Where you provide this information to us, it will be processed only to administer the competition or promotion.
To correspond with you
If you correspond with us, we will use your contact information to respond to your enquiry. We process this information in pursuit of our legitimate interests to develop and maintain relationships with our customers and readers.
To verify your identity
To exercise your data rights, we may need to collect additional personal information from you to verify your identify and to process your request.
The legal basis for processing your information
We collect your information for a number of purposes and rely on a number of different legal bases to use your personal information. To enter into and perform a contract with you We use your personal information to carry out our obligations arising from any contracts entered into between you and us or to take the necessary steps at your request prior to entering into a contract with us including:
- To provide you with the subscription, services or products you have requested
- To authenticate and verify your account
- To provide customer and technical support
- To send important notices such as communications relating to payment, delivery services, changes to our terms, conditions, and policies and to notify you about changes to our service
- To keep you informed of the benefits of your subscription
- To ensure you get the most out of your subscription
- To deliver exclusive content and benefits to our subscribers
With your consent, which can be withdrawn at any time We will, in certain circumstances, rely on your explicit consent to process your personal information. Where we do, you have the right to withdraw your consent at any time. In most circumstances, your consent can be withdrawn by following the unsubscribe instructions included at the end of each email communication from us. You can also contact us at email@example.com and we will be happy to facilitate your request.
To comply with our legal obligations
We may be required to process your personal information to comply with certain legal obligations to which we are subject, including:
Providing information to a Government body or agency when required to do so by law. If you have exercised one of your data rights, we will retain a copy of all correspondence to demonstrate our compliance with data-protection legislation If you have exercised one of your data rights and ask us not to contact you by email at a particular email address, we will need to retain a copy of that email address in order to comply with your no-contact request
To carry out our statutory audit Processing based on our legitimate interests We process your personal information for carefully considered and specific purposes which are in our legitimate interests and enable us to enhance the services we provide, but which we also believe benefit our customers. Our legitimate business interests do not automatically override your interests. You have the right, free of charge, to object to our use of your personal information for our legitimate interests. If you wish to do so contact us at firstname.lastname@example.org Please bear in mind that if you do object, this may affect our ability to carry out certain tasks for your benefit.
Your data rights
You have several rights under data-protection law in relation to how we use your personal information. You have the right, free of charge, to:
Request a copy of the personal information we hold about you in a structured, commonly used and machine readable format Rectify any inaccurate personal information we hold about you Withdraw your consent where we have relied upon your consent to process your information Erase the personal information we hold about you subject to certain exceptions If technically feasible, have your personal information transmitted to another data controller in a machine readable format at your request Restrict processing of your personal information in certain circumstances Object to our use of your personal information for our legitimate interests, for profiling and for direct marketing purposes Not be subject to a decision which is based solely on automated processing where that decision produces a legal effect on you or otherwise significantly affects you. We do not make automated decisions of this nature
Lodge a complaint with the appropriate data-protection authority if you have concerns about how we process your personal data These rights are in some circumstances limited by data-protection legislation. If you wish to exercise any of these rights please contact us at email@example.com We will take measures to verify your identify which we will do by reference to copies of acceptable identification documentation supplied by you.
We will endeavour to respond to your request within a month. If we are unable to deal with your request within a month we may extend this period by a further two months and we will contact you and explain why.
Consequences of not providing information
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
Processing for journalistic purposes
As a news publishing organisation, Chinaspotlight.co.uk processes personal data for the purpose of exercising the right to freedom of expression and information and for journalistic purposes. This processing is exempt from compliance with certain obligations of the GDPR.